Chavenage Productions -
Privacy Notice
What is this guide for?
It is to inform members,
past players and backstage people what personal information Chavenage Productions
holds about them, why it is held, how it is or may be used, how it is held and
what those people can do to check, update or remove the data.
Data about previous
attendees at our plays are no longer held.
Chavenage Productions
is committed to protecting your personal data and will use any personal or
sensitive data we hold or collect from you in line with the General Data
Protection Regulations (GDPR).
Who’s responsible for data the group collects?
Chavenage Productions is a Data Controller under the GDPR. For
any queries relating to GDPR, Chavenage Productions’ Chair can be contacted using
the information on this website.
What data do we hold and what do we use it for?
Chavenage Productions
holds data from individuals to help us plan, organise and run any event
relating to the group in which they may be interested. In the case of members it is used for
administering membership.
The data held is
restricted to some or all of the following -
- Name
- Email address
- Phone number(s)
- Postal address
How are the data held?
They are in
an Access database on a protected computer and on current back-up media which
is securely stored.
Do we share your data with anyone else?
We will never pass
your details on to third parties without your specific permission.
Are there special measures for children’s data?
We do not hold any
personal data about children under the age of 18.
How can you update your data?
You can contact us at any time to update, correct or
have removed the data we hold on you.
How long will we keep hold of your data?
The Chavenage
Productions data retention policy is to review all data held on individuals at
least every three years and remove
data where we no longer have a legitimate reason to keep it.
If you have
withdrawn your consent for us to hold your data we may retain some of them for
up to three years in order to preserve a record of your consent having been
withdrawn.
What rights do you have?
Under the GDPR,
you have the following rights over your data and its use:
To be informed about what data we hold on you, and how
we will use them. You may ask to see the
data, ask us to update, correct or delete them, or to stop using them for a
particular purpose.
All requests related to your rights should be made to
the Chair by the contact information on this website. We will respond within one month.
You can find out more about your rights on the Information Commissioner’s Office website -
ico.org.uk .
What will we do if anything changes?
If we make changes to our privacy statements or processes we will post the changes here. Where the changes are significant, we may also choose to email individuals affected with the new details. Where required by law, we will ask for your consent to continue processing your data after these changes are made.May 2018